Access to Work scheme - information for employers
Access to Work is a scheme run by Jobcentre Plus. The scheme provides practical support and advice to disabled people and employers to help overcome work related obstacles resulting from a disability.
About Access to Work
Access to Work pays towards any extra employment costs that result from a disability. If one of your employees or new starters has a disability then Access to Work may be able to help. It applies to any paid job, part-time or full-time, permanent or temporary. There is no minimum number of hours for eligibility for support under the scheme.
It is provided where an individual requires support or adaptations beyond the reasonable adjustments which an employer is legally obliged to provide under the Equality Act.
How does Access to Work help me as an employer?
Access to Work can help you:
- retain an employee who develops a disability or long term condition (keeping their valuable skills and saving both time and money recruiting a replacement)
- take on a new employee who is disabled.
What type of help is provided by Access to Work?
Access to Work can support you in a number of ways. For example it can provide funds towards:
- an initial work-based assessment
- special aids, equipment and software
- adaptations to equipment
- training in the use of any specialist equipment or software
- travel to work and travel in work
- a wide variety of support workers
Access to Work does not provide the support itself, but provides a grant to reimburse the cost of the support that is needed.
Will I have to pay anything?
It depends on the size of your business. Small businesses generally do not have to pay anything. Access to work will normally meet 100 per cent of the costs of any adaptations, equipment or training for small businesses (less than 50 employees).
Medium-sized enterprises may have to meet a small proportion of the cost - for existing employees only. You will only have to share the cost for:
- special aids and equipment, and
- adaptations to premises or equipment
Access to Work normally covers 100 per cent of the cost of travel and support workers.
In all cases though, Access to Work normally pay grants of up to 100 per cent for any new employee (that is, someone who has been working for less than six weeks when they first apply for Access to Work).
What will be my share of the costs?
Depending on the size of your business, Access to Work will refund up to 80 per cent of the approved costs above a threshold determined by the number of your employees:
- 0 - 49 employees: nil
- 50 - 249 employees: £500
- Over 250 employees: £1000
You will also be expected to meet the costs up to the threshold, but any balance above £10,000 will normally be met in full by Access to Work.
Remember though, that this cost-sharing only applies to existing employees, and only for the cost incurred for adaptations, equipment, and training.
How do I apply for Access to Work?
The application is made by the employee, but you can of course help facilitate this process. The employee should contact an Access to Work contact centre directly. Contact details for your nearest contact centre can be found on the GOV.UK website.
The sooner Access to Work knows about the request for support, the more time they have to ensure everything is in place when the employee starts. The Access to Work Advisor will need some detailed information, and it will help if you make sure the employee making the application has the following information to hand:
- a job description for the role
- expected start date
- line manager's contact details
- contact details for the employer's IT support
- contact details of the person who will authorise the purchase and cost sharing.
Making a claim
The employee should contact Access to Work directly. They will be sent an initial two-page form asking them to complete some basic details about the job as well as their contact details and the contact details of the employer. If the employee already knows what they need in terms of support, it is possible for Access to Work to approve costs at this stage. However, we would recommend a formal assessment, as there may be additional support available that your employee could miss out on.
An assessor will come out to the workplace in order to work out exactly what you require to support the employee. You can get the most out of any assessment by thinking about all aspects of the job beforehand. The assessor can produce a formal document, or the employee can supply a letter containing the necessary information (for example, what equipment they require, who manufactures it, and how much it costs). There should always be a formal report as a result of an assessment. The Access to Work Advisor will present a final figure of necessary costs to you, and any split of costs will then be discussed.
When can I purchase equipment?
You can purchase the equipment as soon as permission has been granted, applying for reimbursement of the Access to Work's agreed contribution with supplied documentation.
Is the cost of installation and training covered?
The costs of installation and training will have been outlined in the assessment report, and you can apply for reimbursement of any agreed Access to Work's contribution to these through supplied documentation.
We have produced a factsheet for employers on the Access to Work Scheme:
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