We value the contribution made by our volunteers to improving the lives of blind and partially sighted people. In return we are committed to paying their out of pocket expenses.
Our process of claiming is different for each of the associate charities, but you will find everything you need to know here. Our guidelines document tells you how much each volunteer is entitled to claim. This applies to RNIB, Action, National Talking Newspaper and Magazines and CVV volunteers.
If you have any questions, please contact us:
RNIB Group Volunteering Team on 0845 603 0575 / 01733 37 54 50 or volunteering@rnib.org.uk
Action for Blind People
Volunteer Instructions:
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Complete the Action expenses claim form.
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Submit the expenses claim form to your volunteer manager with receipts to support the items you are claiming for.
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If you wish to be paid in cash, your manager will organise payment for you. Please contact them in advance to discuss.
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If you are having expenses paid directly into your bank (BACS), you must have completed the Action Confidential Details Form.
You only need to complete this form once.
Please print and return this form directly to your volunteer manager. You only need to complete this form once. If you are unable to provide a printed and signed copy, please contact the Volunteering Team for further advice.
Please print and return this form directly to your volunteer manager. You only need to complete this form once. If you are unable to provide a printed and signed copy, please contact the Volunteering Team for further advice.
RNIB
Volunteer Instructions:
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Complete the RNIB expenses claim form, this is available in Word or Excel format.
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Submit the expenses claim form to your volunteer manager with receipts to support the items you are claiming for.
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If you are having expenses paid directly into your bank, you must have completed the RNIB BACS Form. You only need to complete this form once
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If you would like your expenses paid in any other way, please discuss this with your volunteer manager.
Please print and return this form directly to your volunteer manager. You only need to complete this form once. If you are unable to provide a printed and signed copy, please contact the Volunteering Team for further advice.
Volunteer Manager instructions:
As a volunteer manager/co-ordinator, it is your responsibility to check and authorise your volunteers expenses:
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Check the details of the claim and ensure receipts are present to support the claim
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Check that receipts are numbered
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Enter your team cost code with relevant volunteering subcode, for example C-111-A-G 601002
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Complete the VAT section if relevant
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Check the claim total
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Sign form to authorise claim and for missing receipts if relevant
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Send the form with accompanying receipts to Purchase Ledger, RNIB, Bakewell Road, Orton Southgate, Peterborough, PE2 6XU
Volunteering Subcodes:
National Talking Newspapers and Magazines
Volunteer Instructions:
Please speak to your volunteer manager as the guidelines for claiming expenses for this group of volunteers are currently being reviewed.
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Complete the NTNM expenses form
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Attach receipts and hand to your volunteer manager who will authorise and submit to the finance team
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Collect your cheque from the accounts office 1-2 weeks later
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If you would prefer your cheque to be posted directly to you, please inform your volunteer manager at the time of submitting your expenses form
Please print this form and complete. If you require an alternative format, please contact your volunteer manager.
Cardiff, Vales and Valleys
Volunteer Instructions:
Please speak to your volunteer manager as the guidelines for claiming expenses for this group of volunteers are currently being reviewed.
Contact: volunteering@rnib.org.uk