The RNIB See Differently Awards 2019 Terms and Conditions

What you need to know

Nominations:

1. Nomination period: When can I nominate?

Nominations are open from 8th August 2019 – 13 September 2019. We accept nominations from the public, blind and partially sighted people, their friends and family. You must be over 18 to nominate someone for an RNIB See Differently Award. Entries must be received Midnight 13 September 2019.

If you are nominating someone for an award, you must inform them beforehand without exception. We may phone or email nominees who are shortlisted in the first shortlisting stage for further information about their nomination. Only shortlisted candidates will be contacted. If a nominee is contacted by RNIB, they will be asked at the earliest opportunity if they would like to continue in the process and will be required to sign a consent form to confirm this.

If a nominee is shortlisted as a finalist, they will also be contacted on or soon after the 30 September 2019.

RNIB will not accept responsibility for late or lost entries. Proof of sending is not proof of receipt.

2. Nomination period: Will there be an opportunity to nominate after 2 October 2017?

No more entries will be accepted for RNIB See Differently Awards after 13 September 2019.

3. Nomination period: Who can nominate?

We accept nominations from the public, blind and partially sighted people, their friends and family. You must be over 18 to nominate someone for an RNIB See Differently Award.

4. Nomination period: How do I nominate?

To make a nomination visit www.rnib.org.uk/sdawards/nominations

To request an accessible version of the nomination form please email: [email protected]

5. Shortlisting: How are nominations shortlisted?

Nominations are first shortlisted by in internal RNIB team to achieve a list of three National Finalists per category. The national finalists list is then judged by an independent panel to select the overall winner in each category. All nominations will be shortlisted based on what nominees have done/achieved in line with the category criteria. The shortlisting process does not take into consideration the number of nominations received for an individual or team.

6. Shortlisting: When will we be in touch?

Once a nomination has been submitted you should receive a thank you message confirming receipt of your nomination. RNIB will be announcing National Finalists on or after 30 September 2019. It is important that nominators let the nominee/s know that they have been nominated as we may get in touch with them to find out more about the work they have done.

Any shortlisted nominees we contact will be given clear information about what data we have been given by the nominator and why, and how it will be used going forward. All shortlisted nominees will be required to sign an RNIB media consent form to continue with the RNIB See differently awards process.

Once we have received a nomination we may get in contact with the nominee via email or by phone to clarify details of their nomination. This is to help us with the shortlisting process. Any additional information will be used to support the entry/nomination and may be used to illustrate the nominees achievements is they are shortlisted as a finalist.

We will use the updated nomination as part of the selection process and it will also be the basis of any press releases that we will send to local media letting them know that the nominee is an RNIB See Differently Awards Finalist.

National Finalists

7. National Finalists: When will I find out if I have been selected as a National Finalist?

You will be notified on or after 30 September 2019 if you have been shortlisted as a Finalist.

8. National Finalists: How many National Finalists are there?

Three National Finalists will be shortlisted for each of the six awards open for public nominations – 18 National Finalists will be announced in total.

9. Shortlisting: What we will need from shortlisted nominees

A signed media consent form: RNIB may wish to use, quotes, photos, and videos supplied as part of the nomination to illustrate their achievements. These may be used on RNIB’s online channels (e.g. websites and social media), printed publicity materials (e.g. posters, leaflets and flyers) and in the media. Please note we will not provide any media with the nominee’s private contact details without their permission)

A photo: Finalists will need to send RNIB (when requested) a high resolution (minimum 3MB) photo of themselves. The photo should be an individual photo. This photo should show your face clearly and should show no more than your waist up. Team photos should be a landscape shot with all team member faces visible. The photos we receive may be shared with the media and may be displayed at the RNIB See Differently Awards event in November 2019.

10. National Finalists: Media

RNIB will send a press release about you and your achievements to the media in your local area. You will be able to see the press release in advance to sign off your quote in it. We may ask you to take part in interviews for newspapers, radio and/or television to talk about your work and nomination.

11. National Finalists: Photography display at the RNIB See Differently Awards Event

Subject to the quality of photographs received, National Finalists will have their named photographs displayed at RNIB See Differently Awards event.

12. National Finalists: Event Programme

RNIB will include a brief summary of your work and nomination along with photos of all National Finalists in the event programme for the RNIB See Differently Awards. All guests attending the RNIB See Differently Awards will be given an event programme.

Winners

13. Overall Winners: How many are there?

Six overall National Winners and one Lifetime Achievement Award recipient will be announced at the RNIB See Differently Awards ceremony on 26 November 2019. The overall winners will be selected by a judging panel from the 21 shortlisted National Finalists. There will be one winner for each category.

14. Overall Winners: When will the Overall Winners be announced?

Overall Winners will be announced at the RNIB See Differently Awards Ceremony on 12 December 2017.

15. Overall Winners: What happens if I/we win an award on the night?

Overall Winners will be invited on to the stage to collect their award when their name/Team name is announced. You will have the opportunity to say a few words when accepting your award if you want to, it is entirely up to you. If you are a team, you may wish to nominate a lead member who may like to say a few words.

16. Overall Winners: What happens once I/we leave the stage?

Overall winners will be led away by a member of the RNIB team to be photographed with their award. You may be

asked to do some short interviews at the end of the event with RNIB staff for videos/audio that will be added to RNIB’s website, radio and social media channels.

17. Overall Winners: Media

RNIB will send a press release about you to the local and sector media to celebrate your success in winning a prestigious award. A story may appear in the media about your achievement. We may ask you to take part in interviews for newspapers, radio and/or television to talk about work and nomination story.

Judging for the RNIB See Differently Awards

18. Judging: Who reads our nominations and selects the National Finalists?

An experienced team of RNIB staff will consider every nomination and shortlist to select the National Finalists.

19. Judging: Who judges the Overall National Winners?

The Overall National Winners are selected by a national panel of independent judges. The full judging panel’s details will be available on the rnib.org.uk website.

RNIB See Differently Awards Ceremony

20. RNIB See Differently Awards: Venue, date and time

RNIB See Differently Awards will take place on Tuesday 26 November 2019, at the Glaziers Hall, London Bridge, London. Guests are expected to arrive at approx. 1pm.

Please confirm the event timings before booking travel to attend the event.

21. RNIB See Differently Awards: Invitation

RNIB will send National Finalists an invitation to the RNIB See Differently Awards via email; National Finalists will need to complete an RSVP form online. All National Finalists* are expected to attend the ceremony.

22. RNIB See Differently Awards: How many people will be in attendance?

There will be approximately 200 guests in attendance at the ceremony.

23. RNIB See Differently Awards: We are part of a team, how many of us can attend?

Due to limited venue capacity, a maximum of THREE members of the team will be invited to attend the RNIB See Differently Awards. It is up to your team to decide which three team members attend.

24. RNIB See Differently Awards: I am an individual National Finalist; can I bring a guest?

National Finalists can bring ONE guest to attend the RNIB See Differently Awards with them.

25. RNIB See Differently Awards: Format of the ceremony

Approximate timings:

1.00pm – 1.30pm: Drinks Reception

1.30pm – 2.30pm: Three-Course Lunch

2.30pm – 4.00pm: Awards Ceremony

There will be a professional host for the RNIB See Differently Awards along with inspiring guest speakers.

Please confirm the event timings before booking travel to attend the event.

26. RNIB See Differently Awards: How do I get to the ceremony?

Public transport (train, bus and tube) details will be provided with your invitation to the event. The RNIB See Differently Awards event will be held at the Glaziers Hall, 9 Montague Close, London Bridge, London, SE1 9D. https://www.glaziershall.co.uk/contact-glaziers-hall/

27. RNIB See Differently Awards: Drinks Reception and Three Course Lunch

A three-course lunch will be served to guests. There will be meat and vegetarian options available. If you let us know in advance, we will try our best to accommodate any additional dietary requirements. Alcoholic and soft beverages will be served with the meal and during the drinks reception.

28. RNIB See Differently Awards: Photography and filming at the Ceremony

There will be a professional photographer and camera operators filming and photographing the RNIB See Differently Awards. By attending the RNIB See Differently Awards you will be granting RNIB the right to film and photograph you and to use the footage and photography produced at this event for the promotion of the charity and its mission in all media, worldwide, in perpetuity. Photographers and camera operatives will be working in all parts of the building throughout the event.

If you do not wish to be photographed, filmed or otherwise recorded, please remove yourself from the location that the photographer or camera operators are working in during the course of the ceremony.

By remaining in the vicinity of the photographers and camera operators you are giving RNIB your consent to photograph and film you.